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61           
62  <div class="section" id="preliminary-note-on-indico">
63<h1>1.1. Preliminary Note on Indico<a class="headerlink" href="#preliminary-note-on-indico" title="Permalink to this headline">¶</a></h1>
64<p>Indico is currently in the process of replacing CDS Agenda as the
65only CERN event management software. The developement of Indico was
66triggered by the fact that CDS Agenda was not able to cope with the
67administration of bigger events such as workshops and conferences
68which are regularly organised in the Organisation. Indico solves
69this issue by providing its users with tools to manage the biggest
70conference (nearly) as easily as the simplest lecture. In between,
71meeting management has also been enriched with new features such as
72videoconference bookings, participant management... Others will
73soon come, like room booking or task list management,
74teleconference booking... and will make of Indico a really
75integrated event management software.
76We hope you will enjoy using Indico, and please do not hesitate to contact
77us (<a class="reference external" href="mailto:indico-team&#37;&#52;&#48;cern&#46;ch">indico-team<span>&#64;</span>cern<span>&#46;</span>ch</a>) if you wish to
78propose an improvement, report a bug or simply need help...</p>
79</div>
80<div class="section" id="general">
81<h1>1.2. General<a class="headerlink" href="#general" title="Permalink to this headline">¶</a></h1>
82<div class="section" id="login">
83<h2>1.2.1. Login<a class="headerlink" href="#login" title="Permalink to this headline">¶</a></h2>
84<p>Use the &#8220;login&#8221; link in the top-right corner of the screen.</p>
85<p><img alt="image1" src="../../_images/login.png" /></p>
86<p>You may use your CERN NICE account. If you don&#8217;t have one, then
87choose the &#8220;If you don&#8217;t have an account&#8221; section of the login
88page.</p>
89<p><img alt="image2" src="../../_images/createaccount.png" /></p>
90<p>The &#8220;remind me of my password&#8221; feature works only with local Indico
91accounts, not with NICE ones.</p>
92</div>
93<div class="section" id="modify-account-data">
94<h2>1.2.2. Modify Account Data<a class="headerlink" href="#modify-account-data" title="Permalink to this headline">¶</a></h2>
95<p>Once logged in, you may click on your name which appears in the
96top-right corner to modify all the information associated with your
97account (tel. number, affiliation...).</p>
98</div>
99</div>
100<hr class="docutils" />
101<div class="section" id="event-creation">
102<h1>1.3. Event Creation<a class="headerlink" href="#event-creation" title="Permalink to this headline">¶</a></h1>
103<p>As in CDS Agenda, events can be created in all category which do
104not contain any subcategory. In such categories, a menu such as
105this one will appear in the top bar:</p>
106<p><img alt="image3" src="../../_images/createevent.png" /></p>
107<p>In order to create an event, click on the proper event type and
108fill the form in.</p>
109<div class="section" id="lectures">
110<h2>1.3.1. Lectures<a class="headerlink" href="#lectures" title="Permalink to this headline">¶</a></h2>
111<p>A lecture is the simplest event possible. It consists of a title,
112speaker, dates, description, plus attached files. It does not
113contain a timetable.</p>
114</div>
115<div class="section" id="meetings">
116<h2>1.3.2. Meetings<a class="headerlink" href="#meetings" title="Permalink to this headline">¶</a></h2>
117<p>Create a meeting if you wish to handle a timetable with several
118items inside, attach files to them...</p>
119</div>
120<div class="section" id="conferences">
121<h2>1.3.3. Conferences<a class="headerlink" href="#conferences" title="Permalink to this headline">¶</a></h2>
122<p>You should choose to create a conference only if you need advanced
123features such as call for abstract, registration form, epayment.
124The Conference type creates a real web portal to your event, not
125just a timetable.</p>
126</div>
127</div>
128<hr class="docutils" />
129<div class="section" id="event-modification">
130<h1>1.4. Event Modification<a class="headerlink" href="#event-modification" title="Permalink to this headline">¶</a></h1>
131<div class="section" id="using-a-modification-key">
132<h2>1.4.1. Using a Modification Key<a class="headerlink" href="#using-a-modification-key" title="Permalink to this headline">¶</a></h2>
133<p>As in CDS Agenda, you may use a modification key in order to modify
134your meeting. To do so, go to the display page of the meeting and
135click on the pencil button in the top menu, then enter the
136modification key.</p>
137<p><img alt="image4" src="../../_images/manage.png" /></p>
138<p><em>Note: Unlike in CDS Agenda a modification key will not be automatically given to your meeting. (see section 4 if you want to set one for your meeting)</em></p>
139</div>
140<div class="section" id="by-logging-in">
141<h2>1.4.2. By logging In<a class="headerlink" href="#by-logging-in" title="Permalink to this headline">¶</a></h2>
142<p>Being logged in will give you a default access to the modification
143of the meetings for which you have the proper rights. For example,
144if you have created an event, you will have this default right, as
145well as if you are the manager of the category in which the meeting
146resides. The manager of the event may also grant you modification
147rights on the full event or only on parts of it (a session, a
148contribution...).</p>
149</div>
150<div class="section" id="access-to-the-modification-interface">
151<h2>1.4.3. Access to the Modification Interface<a class="headerlink" href="#access-to-the-modification-interface" title="Permalink to this headline">¶</a></h2>
152<p>Once you have entered the modification key, or if you are logged in
153with rights over the event, small blue arrows will appear in the
154timetable next to the items you are allowed to modify. If you click
155on it, you will see a menu with all the options to modify, write minutes,
156manage material, etc.</p>
157</div>
158<div class="section" id="creating-a-timetable">
159<h2>1.4.4. Creating a Timetable<a class="headerlink" href="#creating-a-timetable" title="Permalink to this headline">¶</a></h2>
160<p>Once you have created your meeting, access the modification area by
161clicking the pencil button on the top bar. Then click on the
162&#8220;Timetable&#8221; menu.</p>
163<p><img alt="image10" src="../../_images/timetable.png" /></p>
164<p>Once there, use the &#8220;new ...&#8221; buttons to populate your timetable.
165If you have created a session and want to populate its inner
166timetable, simply click on its name. Once you have populated the
167session timetable, you can easily go back to the main timetable by
168clicking on the meeting name:</p>
169<p><img alt="image11" src="../../_images/backtotop.png" /></p>
170<p>Once you have finished modifying the event, you can go back to its
171display page by clicking on the display icon:</p>
172<p><img alt="image12" src="../../_images/backtodisplay.png" /></p>
173</div>
174<div class="section" id="posting-files-links">
175<h2>1.4.5. Posting Files/Links<a class="headerlink" href="#posting-files-links" title="Permalink to this headline">¶</a></h2>
176<p>You can either post a file or a link from the display of the
177timetable of your event by clicking on the file upload icon:</p>
178<p><img alt="image13" src="../../_images/fileupload.png" /></p>
179<p>or from the modification interface of the event by choosing the
180&#8220;Material&#8221; menu.</p>
181</div>
182</div>
183<hr class="docutils" />
184<div class="section" id="event-protection">
185<h1>1.5. Event Protection<a class="headerlink" href="#event-protection" title="Permalink to this headline">¶</a></h1>
186<div class="section" id="setting-up-access-modification-keys">
187<h2>1.5.1. Setting up access/modification keys<a class="headerlink" href="#setting-up-access-modification-keys" title="Permalink to this headline">¶</a></h2>
188<p>You need to enter the modification area in order to change these.
189Once in there, select the &#8220;Access Control&#8221; tab.</p>
190<p><img alt="image15" src="../../_images/keys.png" /></p>
191<p>Then enter a modification password and/or an access password and
192validate your choice by clicking on the &#8220;change&#8221; button.
193<em>Note: If you choose to protect the access to your event, setting an access key will not be sufficient: don&#8217;t forget to set the current status of the event to &#8220;PRIVATE&#8221;!</em></p>
194</div>
195<div class="section" id="delegate-management-rights">
196<h2>1.5.2. Delegate Management Rights<a class="headerlink" href="#delegate-management-rights" title="Permalink to this headline">¶</a></h2>
197<p>Instead of using a modification key, you can also grant
198administrative rights over your meeting to a given person. For this
199click on the &#8220;add&#8221; manager of the &#8220;modification control&#8221; section:</p>
200<p><img alt="image16" src="../../_images/addmanager.png" /></p>
201<p>Then search for the person in question in the database of Indico
202users. Both the local Indico database of users and the CERN NICE
203database will be searched. If the person in question does not have
204an account yet, please ask him/her to register in the system.</p>
205</div>
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207
208
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215
216  <h3><a href="../../index.html">Table Of Contents</a></h3>
217  <ul>
218<li><a class="reference internal" href="#">1.1. Preliminary Note on Indico</a></li>
219<li><a class="reference internal" href="#general">1.2. General</a><ul>
220<li><a class="reference internal" href="#login">1.2.1. Login</a></li>
221<li><a class="reference internal" href="#modify-account-data">1.2.2. Modify Account Data</a></li>
222</ul>
223</li>
224<li><a class="reference internal" href="#event-creation">1.3. Event Creation</a><ul>
225<li><a class="reference internal" href="#lectures">1.3.1. Lectures</a></li>
226<li><a class="reference internal" href="#meetings">1.3.2. Meetings</a></li>
227<li><a class="reference internal" href="#conferences">1.3.3. Conferences</a></li>
228</ul>
229</li>
230<li><a class="reference internal" href="#event-modification">1.4. Event Modification</a><ul>
231<li><a class="reference internal" href="#using-a-modification-key">1.4.1. Using a Modification Key</a></li>
232<li><a class="reference internal" href="#by-logging-in">1.4.2. By logging In</a></li>
233<li><a class="reference internal" href="#access-to-the-modification-interface">1.4.3. Access to the Modification Interface</a></li>
234<li><a class="reference internal" href="#creating-a-timetable">1.4.4. Creating a Timetable</a></li>
235<li><a class="reference internal" href="#posting-files-links">1.4.5. Posting Files/Links</a></li>
236</ul>
237</li>
238<li><a class="reference internal" href="#event-protection">1.5. Event Protection</a><ul>
239<li><a class="reference internal" href="#setting-up-access-modification-keys">1.5.1. Setting up access/modification keys</a></li>
240<li><a class="reference internal" href="#delegate-management-rights">1.5.2. Delegate Management Rights</a></li>
241</ul>
242</li>
243</ul>
244
245  <h4>Previous topic</h4>
246  <p class="topless"><a href="index.html"
247                        title="previous chapter">1. CDS Agenda users</a></p>
248  <h4>Next topic</h4>
249  <p class="topless"><a href="../QSGContributionManager/index.html"
250                        title="next chapter">2. Contribution Manager&#8217;s Guide</a></p>
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